DATA PROTECTION Policy.

Basketball England is a privacy conscious organisation and is strongly committed to your right to privacy. That is why we have drafted a Data Protection Policy, which follows guidelines set out in the Data Protection Act 1998.

Basketball England is committed to following the provisions of the Data Protection Act 1998. Accordingly, all personal data must be processed fairly and lawfully in accordance with the Act and care taken to safeguard the confidentiality of personal data and to follow data protection good practice at all times.  This policy outlines the principles of the Act as they apply to Basketball England and aims to protect the interests of individuals and organisations that provide Basketball England with personal data or process data on its behalf. 

The Principles of the Data Protection Act:

  1. Personal data shall be processed fairly and lawfully and shall not be processed unless certain conditions as specified in the Act are met.
  2. Personal data shall be obtained only for a lawful purpose and shall not be processed in any manner incompatible with that purpose.
  3. Personal data shall be adequate, relevant and not excessive in relation to the purpose for which it is processed.
  4. Personal data shall be accurate and, where necessary, kept up to date.
  5. Personal data shall not be kept for longer than is necessary for the purpose.
  6. Personal data shall be processed in accordance with the data subject's rights under the Act.
  7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.

Intellectual Property

The names, images, pictures and logos identifying Basketball England, are the proprietary marks of Basketball England. Copying our logos and/or any other third party logos accessed via this website is not permitted without prior approval from the relevant copyright owner. Requests for permission to use our logo should be directed to info@basketballengland.co.uk. Tell us how and why you wish to use our logo. Please include your contact details, name, address, telephone number, fax number and email. 

Hyperlinking to us at Basketball England

You do not have to ask permission to link directly to pages hosted on this site. We do not object to you linking directly to the information hosted on our site. However we do not permit use of our logo as a link without prior permission or our pages to be loaded into frames on your site. Basketball England’s pages must load into the user's entire window.     

Virus Protection Awareness

We make every effort to check and test material at all stages of production. It is always wise for you to run an anti-virus program on all material downloaded from the Internet. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.  

Privacy Statement

  • If you are a user with general public and anonymous access the Basketball England website does not store or capture personal information, but merely logs the user's IP address that is automatically recognised by the web server. We do not use cookies for collecting user information and we will not collect any information about you except that required for system administration of our web server.  

    Data Protection 
    Basketball England is a privacy conscious organisation and is strongly committed to your right to privacy. That is why we have drafted a Data Protection Policy, which follows guidelines set out in the Data Protection Act 1998.  

    Data Protection Policy 
    Basketball England is committed to following the provisions of the Data Protection Act 1998. Accordingly all personal data must be processed fairly and lawfully in accordance with the Act and care taken to safeguard the confidentiality of personal data and to follow data protection good practice at all times.  This policy outlines the principles of the Act as they apply to Basketball England and aims to protect the interests of individuals and organisations that provide Basketball England with personal data or process data on its behalf.  

    The Principles of the Data Protection Act: 
     
    Personal data shall be processed fairly and lawfully and shall not be processed unless certain conditions as specified in the Act are met.
  • Personal data shall be obtained only for a lawful purpose and shall not be processed in any manner incompatible with that purpose.
  • Personal data shall be adequate, relevant and not excessive in relation to the purpose for which it is processed.
  • Personal data shall be accurate and, where necessary, kept up to date.
  • Personal data shall not be kept for longer than is necessary for the purpose.
  • Personal data shall be processed in accordance with the data subject's rights under the Act.
  • Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.

Data Security

All staff members are responsible for ensuring that any personal data that they possess regarding any other individual is kept securely and is not disclosed to any unauthorised third party.  

Policy Breach

Any breach of this policy will be treated seriously and may also constitute a breach of the Data Protection Act 1998. Any suspected breach of this policy will be dealt with by the Chief Executive and/or the Chair in accordance with Basketball England's Disciplinary Procedures.  

Procedures: 
To ensure that Basketball England complies with the principles set out in the Act the following steps should be followed: 

  • Basketball England will ensure that its name and address will be on all paperwork as appropriate and will identify the use to which any information requested will be put.
  • Data held will be used responsibly and within the limits described in the Act.
  • The type of data collected will be reviewed at least annually.
  • Any error will be rectified as soon as possible after Basketball England becomes aware of it.
  • Financial records are kept for seven years or as long as is dictated by the law.
  • All computer-held personal or financial data is held on password protected computers with only the authorised users holding passwords
  • Personal, financial and child protection data held in paper form should be kept in locked cabinets and only accessed by authorised personnel.
  • Data held on the Basketball England server is backed up on a regular basis and copies taken off site.
  • Basketball England's offices are locked out of office hours and only authorised staff may gain entry.
  • Paper data is stored within Basketball England's leased space at the NSC, Manchester and is destroyed when it is no longer required in line with the procedures for data held on the office system. 

    Individuals and organisations on which Basketball England holds information have the right to:  

    Be informed upon request of the information held regarding them. 
    Prevent the use of their data for the purposes of direct marketing. 
    Request the removal or correction of inaccurate data held about them. Basketball England reserves the right to charge a fee (limited to £10) for this service.  

Online Registration System, Website Terms and Conditions

Users of the Basketball England online registration system do so in accordance with the Basketball England Privacy and Data Protection policy.  Any information provided by will be held by Basketball England on its computer records in accordance with the Data Protection Act. Club Contact details will be placed on the Basketball England website if you do not wish to have your club contact details on the Basketball England website please contact the Basketball England Membership Department and we will remove your club contact details from our website. We will also from time to time send individual members electronic communication via email. If you do not want to receive these communications please place a tick in the DP box found in your Preferences tab on the BE registration system.  

The Basketball England website and material relating to information, products and services (or to third party information, products and services) is provided 'as is', without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy.  We do not warrant that the functions contained in the material contained in this site will be uninterrupted or error free, that defects will be corrected, or that this site or server that makes it available are free or viruses or represent the full functionality, accuracy, reliability of the materials. 

In no event will we be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, or any loss or damages whatsoever arising from use or loss of use of data or profits arising out of or in connection with the use e of the Basketball England website. If any of these Terms and Conditions should be determined to be illegal, invalid, or otherwise unenforceable by reason of the laws of any state or country in which these Terms and Conditions are intended to be effective, then to the extent and within the jurisdiction which that Term or Condition is illegal, invalid or unenforceable, it shall be severed and deleted from this clause and the remaining terms and conditions shall survive, remain in full force and effect and continue to be binding and enforceable. These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these Terms and Conditions s shall be subject to the exclusive jurisdiction of the courts of England and Wales. If these Terms and Conditions are not accepted in full, you do not have permission to access the contents of this website and therefore should cease using this website immediately. 

Responsibilities of Staff and Management

The management and staff of Basketball England are responsible for the processing of data in accordance with the Act and for upholding the principles outlined in this policy for the processing and maintenance of data regarding its members. All personnel are expected to observe data protection good practice at all times and to ensure that the personal data they make available for processing is kept accurate, up to date and secure. 

Data Security

All staff members are responsible for ensuring that any personal data that they possess regarding any other individual is kept securely and is not disclosed to any unauthorised third party. 

Policy Breach

Any breach of this policy will be treated seriously and may also constitute a breach of the Data Protection Act 1998. Any suspected breach of this policy will be dealt with by the Compliance Manager and/or the Chief Executive Officer in accordance with Basketball England's Compliance Disciplinary Procedures. 

Procedures

To ensure that Basketball England complies with the principles set out in the Act the following steps should be followed:

  1. Basketball England will ensure that its name and address will be on all paperwork as appropriate and will identify the use to which any information requested will be put.
  2. Data held will be used responsibly and within the limits described in the Act.
  3. The type of data collected will be reviewed at least annually.
  4. Any error will be rectified as soon as possible after Basketball England becomes aware of it.
  5. Financial records are kept for seven years or as long as is dictated by the law.
  6. All computer-held personal or financial data is held on password protected computers with only the authorised users holding passwords
  7. Personal, financial and child protection data held in paper form should be kept in locked cabinets and only accessed by authorised personnel.
  8. Data held on the Basketball England server is backed up on a regular basis and copies taken off site.
  9. Basketball England's offices are locked out of office hours and only authorised staff may gain entry
  10. Paper data is stored within Basketball England's leased space at the English Institute of Sport in Sheffield and is destroyed when it is no longer required in line with the procedures for data held on the office system.

Individuals and organisations on which Basketball England holds information have the right to: 

  1. Be informed upon request of the information held regarding them.
  2. Prevent the use of their data for the purposes of direct marketing.
  3. Request the removal or correction of inaccurate data held about them. Basketball England reserves the right to charge a fee (limited to £10) for this service.

BASKETBALL ENGLAND PROCESSING AND HOLDING OF ATHLETE DATA

Data Processing

Listed in the enclosed schedule are the main categories of data which Basketball England may hold/process, the main purpose(s) for holding/processing such data, the possible disclosures of such data and the likely sources of such data. In addition to having a legitimate basis for processing data, Basketball England has an additional duty to process that data fairly (for example, in accordance with any duty of confidence owed to you).

Use of Third Parties

From time to time Basketball England may use third parties to hold/process athlete data on behalf of Basketball England (e.g. an Athlete Management System Provider). In order to ensure that the holding/processing of this data is carried out in conformance with the responsibilities of the Data Protection Act 1998, Basketball England will only instruct third parties who agree to sign up to confidentiality provisions and who have a clear understanding and procedure on the protection and security of data.

Transfers

It may sometimes be necessary to transfer data overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the Data Protection Act.

*Note- When the EU Data Protection Regulation replaces DPA 1998, changes will be made to this document to reflect changes in legislation.

Athletes’ Obligations

Athletes must now, and as members, ensure that any personal data provided to Basketball England is accurate and up-to-date. They are also responsible for notifying Basketball England if any personal data previously provided changes.

DATA PROTECTION ACT 1998: SCHEDULE

Data Processing

Listed below are the main categories of data which Basketball England may hold/process, the main purpose(s) for holding/processing such data, the possible disclosures of such data and the likely sources of such data. The below is not an exhaustive list of the data that Basketball England may hold/process for each athlete.

  1. Data: Personal details; Performance related data; Daily wellness data.

Main Purposes: To keep up-to-date records of membership with Basketball England ; to assess and analyse performance in order to assist with performance development; to understand and analyse the wellness of an athlete in order to assist with performance development.

Main Sources and Disclosures: Individual athletes; current and former Basketball Clubs; Basketball England  Coaches; Basketball England  Performance Analysts; Basketball England  Sports Scientists; and family.

  1. Data: Medical records.

Main Purposes: Provision of healthcare to assist with athlete injury prevention, injury treatment & rehabilitation and performance development.

Main Sources and Disclosures: Individual athletes; current and former Basketball Clubs; Basketball England  Coaches; Basketball England  Performance Analysts; Basketball England  Sports Scientists;  Basketball England  Physiotherapists; Basketball England  Doctors; and family

  1. Data: Ethnic origin.

Main Purposes: Equal opportunities monitoring; dietary requirements.

Main Sources and Disclosures: Individual athletes; current and former Basketball Clubs; Basketball England Staff.

  1. Data: Personal documentation (e.g. Passport/Driving Licence).

Main Purposes: Administrative requirements (e.g. booking flights, hotel rooms etc)

Main Sources and Disclosures: Individual Athlete.