Event Reporting Form

Use of this form

This form should be used by a person of authority (for example Event Manager, Basketball England representative, Event Welfare Officer, Therapist, S&C coach) working at Basketball England run events.

The information submitted will be reviewed during the next working day by the Safeguarding and Integrity Team at Basketball England (BE) and if necessary immediate follow up action taken.

Data will be considered once a month as part of Clinical Governance meetings held by BE. Any significant events will be discussed, analysed and any improvements or lessons learned will be actioned. Relevant feedback will then be provided to appropriate staff members.

All relevant sections of the form must be completed. The form is split into the following sections.

Sections 1 and 5 must be completed for all reports.

General information
Accidents, near misses and sporting injuries treated by BE appointed staff (medinotes as alternative)
Safeguarding or welfare incidents
Other significant event e.g. issues with travel, accommodation, misconduct.
Reflection on incident

Please remember you also have a duty to report all Serious Incidents (such as discrimination online or offline, abuse against match officials and other integrity related matters) to [email protected].

General Information

Please click on the relevant sections below for further information that may be of use.

SECTION 2 - ACCIDENTS, NEAR MISSES AND SPORTING INJURIES

This section should be used for recording accidents, near-misses and sporting injuries (where treated by BE appointed staff) on or off the court. All of these will be referred to as accidents in this section of the form.

It is acknowledged that medical staff (i.e. Doctors / Physiotherapists) may have their own systems for recording injuries. However medical staff must still complete this form, and update Medinotes (if they have access) within 24 hours of treating a person.

It is also acknowledged that teams may have their own therapists and methods for recording and reporting sporting injuries. Teams should be reminded of their responsibility to record and report incidents to the insurers.

A near miss is an unexpected event that could have caused harm but didn’t. It is important to report these issues so that we can act to prevent an accident potentially happening in the future. Please also send photos of the area in which the incident occurred in so that we may consider whether it occurred as a result of a defect or fault in either equipment of surroundings.

There are two procedures;

1) Minor accidents

Within Basketball England activity, minor accidents are defined as: "Any accident which results in first aid treatment only and no onward referral."

Management of minor accidents

Deal with situation and administer First Aid where required.
Make contact with parents / guardians if person is Under 18.
Complete the Accident Record for ALL accidents.
The Accident Record should be submitted to the Safeguarding and Compliance Team as soon as possible, and within 24 hours of the accident.
You should consider, with the player/parent’s consent whether it is appropriate to inform their respective club to ensure ongoing monitoring.

2) Serious accidents

Serious accidents are defined as:

Any accident which results in a person needing to seek external medical attention
Any incident of concussion
Any accident which results in attendance at Accident or Emergency Department
Any accident which results in hospitalisation
Deaths during or within 6 hours of a game or practice session finishing.

Management of serious accidents

Procedure is the same as for minor accidents above, but you must also:

Arrange for the person to seek appropriate medical treatment
Contact the Event Welfare Officer immediately, so that advice can be sought from BE Medical Team when required.

Please remember you also have a duty to report all Serious Incidents (such as discrimination online or offline, and abuse against match officials) to [email protected]

Basketball England's Concussion Policy, which is mentioned in the form below, can be viewed here.

Liability should be not accepted/discussed and no offers of settlement be made without Insurers advice.

SECTION 3 - Safeguarding or Welfare Incidents

Remember - Have you?

Reassured the young person / adult at risk
Been honest and not made promises you cannot keep
Explained why you may have to tell other people in order to stop what’s happening
Avoided closed questions and asked as few a questions as possible
Encouraged the child to use their own words
Asked if they have made a parent aware of their concern

SECTION 4 - Other Significant Events

A significant event is something out of the ordinary which has happened such as a change of venue, cancellation of games, change in travel/accommodation or something more serious.

You should also use this space to complete ‘Neutral Reporting’. A neutral event is an occurrence that would constitute a breach of policy but where an individual wants to self-report in order to make Basketball England aware that a breach has occurred. An example of this might be where a member of staff enters a player’s bedroom to attend to an emergency without an accompanying adult.

NOTE

When you have completed this form and press the submit button, you will be progressed to a page titled "Thank you for your submission."

If you press the submit button and this doesn't happen, scroll back up through the form again and look for any sections that you may have missed/not answered.

You will not be able to submit this form unless all mandatory fields have been completed.

Contact the BE Integrity Team

DON'T FORGET

When you have completed this form and press the submit button above, you will be progressed to a page titled "Thank you for your submission."

If you press the submit button and this doesn't happen, scroll back up through the form again and look for any sections that you may have missed/not answered.